Overview
A popular feature available on all full Booking Rooster service plans is the 'alert host' option. When then is switched on the host (aka trainer, instructor, facilitator, presenter) receives the following notifications:
- An email when they are added to a course or event.
- An email if they are removed from a course or event.
Note that there are separate options available that auto-send hosts pre-course reminders on the same schedule as the student reminders and attendance lists or custom forms on the day prior to the course or event. These services are covered in a separate article.
Adding or removing hosts
You can assign any signed up user that has host level access (ie trainer, instructor, facilitator, presenter etc) to a course or event. Once assigned, you can easily remove them:
- To add or remove a host, start by navigating to course or event you need,
- Click Edit Course Details
- Scroll to the Trainer section (it may be called facilitator, presenter, instructor or something else, depending on your site set-up.
- To add an instructor, simply select them from the dropdown.
- To add more than one instructor click MORE after each one.
- To remove an instructor click the X beside their name.
- Remember to scroll to the bottom of the page and click OK or APPLY to cement the change.
Don't forget scroll to the bottom of the page and click OK or APPLY to cement the change. OK saves the change and ends editing of that instance of a course or event. APPLY saves the change and allows you to continue editing that instance.
Host assigned email
When the 'alert hosts' feature is switched on, immediately that you complete the process of adding a host the host or hosts will receive the following email alert:
Subject (Organisation Name) - (Course Name) (Start Date)
Dear (First Name) You are now booked to host: (Course Name) If you have any reason to doubt that you will be there on the day, please contact me urgently on (Organisation Phone) or (Course Contact Email) as soon as possible. |
Kind regards, |
Host removed email
When the 'alert hosts' feature is switched on, immediately that you complete remove a host from a course, they will receive the following email alert:
Dear (First Name) You were scheduled as an instructor for the course (Course Name) on (Course Date & Time) |
Kind regards, |
Comments
0 comments
Please sign in to leave a comment.