Time Sheet Feature

Overview

The Time Sheet feature is an optional add-on available on the Middle Weight service plan for payment of a set-up fee, and on the Bantam Weight plan for a set-up fee plus an increase to the monthly fee.

This feature removes the need for manual timesheets – trainers or other event hosts simply log in to the Kiosk, choose the relevant courses, and submit their hours; then administrators run Timesheet report to see the hours submitted.  Remember that the trainer or event host needs to be assigned to the course or event in the course set-up for them to see the time sheet for a particular course. This guide covers:

• Standard fields
• Custom fields
• Generating the timesheet data (Instructions for Administrators)

You may also find these guides useful:

• Using the Timesheet data (Instructions for Trainers)
• Time sheet report

Standard Fields

The timesheet includes  the following fields as standard:

• Course Duration - for single day courses this defaults based on the start and finish times, but can be over-written.  For multi-day courses trainers simply type in the their total time format HH:MM
• Preparation Time - which the trainer types in using the format HH:MM
• Travel Time - which the trainer types in using the format HH:MM
• Other (if any) - which can be used for any extra time you need recorded, The trainer types in using the format HH:MM
• Explanation of other - so the accounting team know what it is
• Course document - a field where trainers can upload a file, if you need them too.  The label is 'loose' to give you the ability to use this as you need.

Custom Fields

You are welcome to specify other custom fields for your timesheets. These are not included as standard as not organisations like to collect other information for time sheeting purposes. If you need custom fields like these please specify them when commissioning set-up or custom changes to your timesheet feature and report. Popular examples are:

• Accommodation Costs
• Travel Mileage (can include rate per KM and self calcuate)
• Meal Reimbursement Sought
• Meal Receipts Upload
• Other custom labelled upload field

Generating the timesheet data

1. To view timesheet data, choose Reports > Trainer Timesheets.
2. Enter the time period required, then click SHOW to generate the report.
3. You will then see a full break-down of hours submitted by trainers for that time period, along with the key course details.